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    Marylhurst University
   
 
  Dec 11, 2017
 
 
    
2013-2014 Undergraduate and Graduate Catalog [ARCHIVED CATALOG]

Registration & Records



Classification of Undergraduate Students

Classification Number of Quarter Credits
Freshman Fewer than 45
Sophomore 45 to 89
Junior 90 to 134
Senior 135 or more

Course Numbering System

000-009 Non-credit. No college credit earned.
010-099 Continuing Education Units (CEUs). No college credit earned.
100-299 Lower Division. Basic introductory undergraduate level.
300-499 Upper Division. Beyond introductory undergraduate level.
500-599 Graduate Level

Reserved Course Numbers

159, 259, 359, 459, 559 Service Learning
186, 286, 386, 486, 586 Travel Study
195, 295, 395, 495, 595 Independent Study
197, 297, 397, 497 Prior Learning Assessment
290, 390, 490, 590 Projects or Readings
394, 494, 594 Internship
496, 596 Thesis Proposal or Senior Paper Proposal
498 Undergraduate Thesis or Senior Paper
499, 599 Practicum
597, 598 Graduate Thesis

Credit-Hour Definition

The unit of credit is based on the Carnegie Unit of a quarter hour, represented by 50 minutes of instruction each week for 10 weeks plus a minimum of two hours of work outside of class each week (approximately 30 hours of engagement). Hours of work and contact time provide guidance in the establishment of credit hour equivalencies. Student achievement associated with a credit hour is measured in terms of documented qualitative and quantitative outcomes. The successful completion of a credit hour takes into consideration expectations based on degree level, discipline, the type of learning experience (e.g., didactic, prior learning, practica or internships), and the mode of delivery (e.g., face-to-face or online). This definition is a minimum standard that does not restrict faculty from setting a higher standard that requires more student work per credit hour.

Full-Time/Part-Time Status

Undergraduate Number of Quarter Credits
Full-Time 12 or more
Three-Quarter-Time 9 to 11
Half-Time 6 to 8
Less-Than-Half-Time 1 to 5
   
Graduate Number of Quarter Credits
Full-Time 9 or more
Half-Time 5 to 8
Less-Than-Half-Time 1 to 4

Grade Reports

Grades are available to students at the end of each grading period via My Marylhurst. Grade reports are not routinely mailed to students.

Grading System

Grading is on a 4.00-point scale. Only grades earned at Marylhurst University are computed in the grade point average (GPA).

Undergraduate Grades

Grade Points Description
A
A-
4.00
3.67
Consistently outstanding achievement. Student shows initiative, originality and a thorough mastery of the subject matter.
B+
B
B-
3.33
3.00
2.67
Better-than-average achievement. Student completes assigned work with originality and demonstrates a thorough understanding of subject matter.
C+
C
C-
2.33
2.00
1.67
Satisfactory achievement. Student has basic understanding of the subject matter and has adequately completed the work.
D+
D
D-
1.33
1.00
0.67
Less than satisfactory achievement. Student has acquired the minimum essentials of the course but performance is less than satisfactory at the college level.
F 0.00 Below college level. Student has not acquired the minimum essentials of the course. Not acceptable toward the degree.
P
NP
*
*
Pass (“C” level achievement or above)
No Pass (below “C” level achievement)
AU
I
IP
R
W
X
Y
*
*
*
*
*
*
*
Audit
Incomplete
In Progress
Repeated Course
Withdrawal
No Grade Submitted
Never Attended (or never logged in to an online class)

* Not calculated in the GPA

Graduate Grades

Grade Points Description
A
A-
4.00
3.67
Consistently outstanding achievement. Student shows initiative, originality and a thorough mastery of the subject matter.
B+
B
B-
3.33
3.00
2.67
Satisfactory achievement. Student has basic understanding of the subject matter and has adequately completed the work.
C+
C
2.33
2.00
Less than satisfactory achievement. Student has acquired the minimum essentials of the course but performance is less than satisfactory at the graduate level.
C-
D+
D
D
F
1.67
1.33
1.00
0.67
0.00
Below graduate standards. Student has not acquired the minimum essentials of the course. Not acceptable toward the degree.
P
NP
*
*
Pass (“B” level achievement or above)
No Pass (below “B” level achievement)
AU
I
IP
R
W
X
Y
*
*
*
*
*
*
*
Audit
Incomplete
In Progress
Repeated Course
Withdrawal
No Grade Submitted
Never Attended (or never logged in to an online class)

* Not calculated in the GPA

Continuing Education Units (CEU)

The Continuing Education Unit (CEU) is a nationally recognized uniform unit of measurement to record participation in non-credit continuing educational programs following the guidelines established by the International Association for Continuing Education and Training (IACET). One CEU is defined as 10 contact hours of participation. CEU courses at Marylhurst are intended for students in CEU-based certificate programs and for non-degree students seeking professional development. Degree-seeking students should check with an adviser before registering for CEU courses.

Grade Points Description

CEU
NCE

*
*

Continuing Education Units - Satisfactory Completion
Continuing Education Units - Unsatisfactory Completion

W
X
Y
*
*
*
Withdrawal
No Grade Submitted
Never Attended (or never logged in to an online class)

* Not calculated in the GPA

 

Online Class Types

Marylhurst classes are offered with varying levels of Web support, sometimes requiring an online component. The Schedule of Courses will indicate when classes require use of a website. Classes using a course website are offered in the following modes:

  • Web-enhanced classes meet face-to-face but also require supplemental use of a course website.
  • In Hybrid classes, some face-to-face time is replaced by required activities completed online through a course site.
  • Fully online classes are presented completely online through a course site.

Registration

Registration for classes and changes in registration are recorded in the Office of the Registrar. Registration must be completed prior to attending a class.

Students can register for classes, add classes and drop classes online via My Marylhurst. Some specialized courses require students to submit a form to the Office of the Registrar. More information is available through the Office of the Registrar.

Students receiving federal financial aid or Veteran benefits must notify the Office of Financial Aid of any changes in their registration.

Add and Drop Deadlines

Deadline to Add a Class: Start date and time of the class, as listed in My Marylhurst. A class cannot be added after the class starts, except by department permission.

Deadline to Drop a Class or Change Credit Type: Seven (7) calendar days after the start date of the class, as listed in My Marylhurst (e.g., a class that starts Tuesday can be dropped through the following Tuesday at midnight), except as follows:

  • SHORT CLASSES: If the end date listed in My Marylhurst falls within seven calendar days after the start date (e.g., a class that meets during a single weekend), the drop deadline is the start date and time of the class.
  • INDIVIDUALIZED CLASSES (e.g., directed study, independent study projects, internships, private music lessons) cannot be dropped after the term begins.

To view the start and end dates for a class, log into My Marylhurst.

Auditing a Class

Students may audit any class in which they are eligible to enroll. Students auditing a class are not required to do assigned coursework and do not receive a grade or earn credit. Recording of an audit (AU) on the academic record indicates that the student has attended the class on a regular basis. An instructor may override an AU grade with a Y grade if the student does not attend at least 60 percent of class sessions. A student must register for the audit option through the Office of the Registrar by the published registration deadline for the class. Registrations for audit will be held until the Friday before classes begin to ensure space remains in the class.

Pass/No Pass Option (P/NP)

Courses may be taken either for a letter grade (A-F) or Pass/ No Pass (P/NP) unless otherwise indicated in the Catalog. Students must request P/NP grading at the time they register for the course. Only the default grading type can be selected when registering online via My Marylhurst; consequently, students wishing to register for P/NP grading generally must complete a paper registration form. A student must register for the P/NP option through the Office of the Registrar by the published registration deadline for the class. Students should check with an adviser before electing the P/NP option. See Graduation Requirements for information about applying classes graded P/NP to the degree.

Arranged Classes

Arranged classes allow students to pursue individualized instruction by arrangement with an academic department and require submission of an Arranged Class or Internship Registration form to the Office of the Registrar. The following arranged class types are offered.

Directed Study

A course listed in the Marylhurst University Catalog that is taught by arrangement between an individual student and instructor. Any course in the Catalog may be taken as a directed study.

Independent Study

A course initiated and designed by a student in cooperation with a Marylhurst instructor. Independent study allows students to create a course not offered in the Marylhurst University Catalog.

Projects or Readings

A project or reading, directed by a Marylhurst instructor, involving independent research or study in an area of interest to the student.

Internship or Practicum

A course that provides an opportunity to complement formal learning through work or service experiences in a professional setting.

Cooperative Credit

Admitted Marylhurst University students may enroll in approved cooperative credit programs. Up to 45 cooperative credits may be applied to a Marylhurst University degree. Cooperative credit does not apply to the residency requirement.

Course Challenge

Any existing undergraduate course that is listed in the University Catalog may be challenged with the permission of the chair of the department offering the course. Students who successfully challenge a course earn Marylhurst residency credits and the course is recorded on the transcript. Course challenges are graded Pass/No Pass only. Courses in which the student has previously been enrolled at Marylhurst University and has received any grade (including W, Y, I, or AU) cannot be challenged. Repeatable courses can be challenged only once. Students can challenge a maximum of 9 credits.

Student Rights Under FERPA

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

  1. The right to inspect and review the student’s education records within 45 days of the day Marylhurst University receives a request for access.

    A student should submit to the registrar a written request that identifies the record(s) the student wishes to inspect. The registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Office of the Registrar, the registrar will advise the student of the correct official to whom the request should be addressed.
     
  2. The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.

    A student who wishes to ask Marylhurst University to amend a record should write the Office of the Registrar, clearly identify the part of the record the student wants changed, and specify why it should be changed. If Marylhurst University decides not to amend the record as requested, Marylhurst University will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
     
  3. The right to provide written consent before Marylhurst University discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

    The university discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is an employee or agent of the university who acts in the student’s educational interest. Marylhurst University defines the following as school officials:
    • Any person employed by the university in an administrative, supervisory, academic, research or support position.
    • Any person employed by an affiliate of the university, including Pacific International Academy or any agency with which the university has had a cooperative agreement, that offers Marylhurst University classes.
    • School officials of any institution with an active co-enrollment agreement with the university.
    • Any person elected to the university board of trustees.
    • Students employed by the university in any capacity (e.g., work-study).
    • Students, alumni or volunteers serving on an official university committee.
    • Students, alumni or volunteers performing tasks in support of the work of the university under direct control of a university employee.
    • Students and alumni who are officers of a recognized student organization.
    • Any person employed or contracted by the university on a temporary basis to perform a specific task under direct control of the university (e.g., attorneys, auditors).
    • Any person or entity employed or contracted by the university to perform professional or support services that would otherwise be performed by university employees (e.g., recruiting, clerical tasks, technical support) and who is under the direct control of the university.

      A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the university.

      Under FERPA, Marylhurst University may disclose designated “directory information” without written consent at the discretion of the registrar. Directory information can be included in university publications or reported to outside agencies as per university policy. Marylhurst University has designated the following information as directory information:
       
    • Full name
    • University email address
    • Personal email address, if used as primary email on file [released only to other students in classes in which the student is enrolled and only as needed in conjunction with the work of the class]
    • Field of study (majors, minors, certificates and concentrations)
    • Academic adviser
    • Dates of attendance
    • Degrees, honors and awards received
    • Anticipated or actual date of graduation
    • Enrollment status (full- or part-time; graduate or undergraduate)
    • Class level
    • Participation in officially recognized activities
    • Most recent educational institution attended
    • City, state and country of residence [released only for the purpose of public notification related to graduation and commencement]
    • Date of birth [released only to specific agencies for records matching and research purposes]

If a student does not want Marylhurst University to disclose directory information from his or her education records without prior written consent, the student must notify the Office of the Registrar in writing. As soon as the written request is received in the Office of the Registrar, all directory information will be withheld until such time that the student requests in writing that the hold be removed. This hold does not apply retroactively to previous releases of directory information. Students should consider very carefully the consequences of requesting non-disclosure of directory information, including but not limited to the following: any future requests for directory information from other educational institutions, prospective employers, or other persons or organizations will be refused; the student’s name will not appear in the commencement program, except on written request; and school officials cannot discuss any aspect of the student’s academic record with the student except with a signed authorization or in person with picture ID. Marylhurst University will honor the request to withhold all directory information but assumes no liability for honoring those instructions.

FERPA permits the disclosure of personally identifiable information from students’ education records without consent of the student if the disclosure meets certain conditions found in the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, FERPA regulations requires the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures.

Upon request, the school discloses education records without consent to offi­cials of another school in which a student seeks or intends to enroll.

Certain federal and state authorities may allow access to students’ education records and personally identifiable information without consent to third parties designated to evaluate a federal- or state-supported education program and to researchers performing certain types of studies.

  1. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Marylhurst University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
  Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
 

Students will be notified annually of their FERPA rights through publication of this statement in the Catalog. A printed copy of this notification is available from the Office of the Registrar on request.

Transcripts

Students can view and print an unofficial Marylhurst University transcript via My Marylhurst. Students can order official transcripts of Marylhurst coursework online or by submitting a signed transcript request with the appropriate fees to the Office of the Registrar.

Transfer Coursework

Marylhurst University welcomes students with transfer credits from other regionally accredited colleges and universities. For complete details, see the Marylhurst University Transfer Policy.

Determination of Transferability

Marylhurst University evaluates credit in transfer for courses completed at colleges and universities accredited by one of the regional accrediting bodies, as well as from foreign post-secondary institutions recognized and approved by the local Ministry of Education as degree-granting institutions. Transferability is determined based on evaluation of official college or university transcripts. For coursework from institutions outside the United States, students must submit a course-by-course evaluation from World Education Services, Inc. (WES), Educational Credential Evaluators (ECE), or AACRAO International Education Services (IES).

The decision to accept courses in transfer is based primarily on how individual courses compare in content, academic quality, and level to courses offered at Marylhurst University. Catalog course descriptions and syllabi will be used to determine appropriate placement and equivalency of transfer courses to Marylhurst University courses.

Acceptance of Graduate Credits

Transfer credits taken at the graduate level are accepted as upper-division credits at Marylhurst for students pursuing a baccalaureate degree. Any requests for application of graduate credits to a graduate degree will be evaluated individually by the respective graduate program chair.

Credit for Non-Traditional Courses and Experiential Learning

Marylhurst University accepts credit for non-traditional learning transcripted through a regionally accredited college or university or through the American Council on Education (ACE) according to the same guidelines given for traditional coursework. Marylhurst University accepts credit for armed services education and training according to the recommendations of the American Council on Education (ACE). Marylhurst does not accept in transfer credits for any form of learning not previously transcripted. Students may be eligible to earn credit for prior learning through the Center for Experiential Learning and Assessment.