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    Marylhurst University
   
 
  Nov 24, 2017
 
 
    
2012-2013 Undergraduate and Graduate Catalog [ARCHIVED CATALOG]

Academic Policies



Students at Marylhurst University are expected to be familiar with and to conform to university academic policies and regulations. The university reserves the right to revise these policies without notice whenever the university determines that such action is warranted. 

Academic Honesty

The Academic Honesty Policy is detailed in the Student Handbook.

Academic Overload

Registration for more than 18 credits per quarter for undergraduate students is considered academic overload and requires prior approval from the adviser before registering. Graduate students are not restricted in the number of credits in which they may enroll.

Course Challenge

Any existing undergraduate course that is listed in the University Catalog may be challenged with the permission of the chair of the department offering the course. Students who successfully challenge a course earn Marylhurst residency credits and the course is recorded on the transcript. Course challenges are graded Pass/No Pass only. Courses in which the student has previously been enrolled at Marylhurst University and has received any grade (including W, Y, I, or AU) cannot be challenged. Repeatable courses can be challenged only once. Students can challenge a maximum of 9 credits.

Course Completion

Students are expected to complete all courses for which they register. Students who are registered for a course as of the published drop deadlines are responsible for all tuition and fees for the course and will have the course recorded on their transcript.

Dropping a Course

Students may drop a course without penalty until the published drop deadlines. Officially dropping a course through the Office of the Registrar removes the course from the transcript and results in a refund of tuition.

Withdrawal from a Course

Students who encounter unexpected difficulties after the drop deadlines may officially withdraw from the course through the Office of the Registrar through the last scheduled class meeting (or last class date for online courses) as per the Schedule of Courses. Withdrawing results in a W on the transcript, which does not affect the GPA. Students receiving a W are responsible for all tuition and fees for the course. Students who are making unsatisfactory progress or have been unable to attend the course are not eligible for an Incomplete and are strongly encouraged to withdraw.

Non-Attendance

Students who never attend (or log into) a course will receive a Y on the transcript, which does not affect the GPA. Students receiving a Y are responsible for all tuition and fees for the course.

Incomplete

An Incomplete (I) grade may be granted at the discretion of the instructor when:

  1. No more formal instruction is needed;
  2. At least 75 percent of the coursework (e.g., assignments, class participation) has been completed; and
  3. The quality of work has been satisfactory; but
  4. Some coursework cannot be completed before the grading deadline due to illness or unexpected circumstances beyond the student’s control.

    The Incomplete is granted for a period of one academic term. To grant an Incomplete, the instructor records an I grade. Recording an I signifies that the instructor and student have agreed to the terms and timeline of completion.

    The instructor must submit a change of grade to the Office of the Registrar on or before the grading deadline for the term immediately following the original term of enrollment. The instructor may require the student to complete the coursework in a shorter period of time and may submit a change of grade at any time before the deadline. If the instructor does not submit a change of grade, the Incomplete will be converted to F (for graded classes) or NP (for pass/no pass classes).

    Undergraduate and graduate students with more than 8 credit hours of recorded Incompletes will not be allowed to register for additional courses.

Exceptional Circumstances

Marylhurst University understands that students sometimes face hardships or unusual circumstances beyond their control. A student may request a variance to any of the course completion policies by submitting a Petition for Exception to University Policy to the Office of the Registrar.

Dropping a Course

See the Course Completion policy.

Grade Change

A grade cannot be changed once it has been recorded in the Office of the Registrar unless an error was made in assigning the original grade. An error refers to incorrect data entry, miscalculation or failure to consider all coursework submitted before the grading deadline.

If a grading error was made, the instructor must notify the Office of the Registrar by submitting a Change of Grade form no later than the end of the term following the grade submission. To protect records integrity, all grade changes must be submitted in writing and be signed and dated by the instructor and the department chair.

For an error discovered more than one term after grade submission, the grade change must be approved by the dean of the school or college offering the class and supported by documentation (e.g., grade books, papers, examinations) from the instructor or department chair.

A student who believes that a course grade awarded does not accurately reflect his or her performance must attempt to resolve the matter with the instructor within 30 days after the grade was submitted. If the student and instructor are unable to reach a resolution, the parties should request assistance from the department chair. If this attempt at resolution is unsuccessful, the student may submit a formal written appeal to the dean of the school or college offering the class. Appeals must be received by the last day of the academic term immediately following the term in which the course was taken.

The grade change policy does not apply to Incomplete (I) or In Progress (IP) grades which are subject to separate policies.

Incomplete Grade

See the Course Completion policy.

In-Progress Grade

The In-Progress (IP) grade indicates satisfactory progress toward completion of theses, internships, research projects, practica, senior projects, or other specifically designated courses. The maximum time allowed to complete an IP grade is one year, although the instructor may set a shorter period. If the Office of the Registrar does not receive the final grade from the instructor by the specified deadline, an F or NP will be recorded.

Petition for Exception to University Policy

Students at Marylhurst University are expected to be familiar with and to conform to University academic policies and regulations; however, students have the right to petition for exception to these policies and regulations if they experience unusual circumstances or hardships beyond their control. The petition committee will waive a policy or regulation when convinced of sufficient and compelling reason to warrant an exception. Petitions must be filed within one year of the academic term for which an exception is requested.

Repeating a Course

A student may retake a Marylhurst University course for the purpose of improving a grade. When a course is retaken, the previous grade is replaced with an R (course repeat), which is not computed in the GPA. All instances of the course remain on the student’s transcript; however, no credits are earned for the original attempt. To retake a class for grade improvement, the later instance of the course must have the same course prefix and number and the same title as the original instance and must be taken with the same credit type.

Certain types of courses will not be processed as repeats and cannot be used to better a grade, including: course challenges, outcome assessments, courses transferred from another university, courses that may be repeated for credit (e.g., projects, internships, topics classes), and courses applied toward a degree or certificate that has been conferred. Marks of W or Y, which indicate that the course was not completed, will remain on the record and can neither be replaced nor used to replace a previous grade.

Students are strongly encouraged to consult with an adviser before retaking a course. Students should be aware that 1. only the grade from the later instance of the course will be computed in the GPA, even if that grade is lower than the previous grade; 2. all applicable tuition and fees apply when a course is retaken; and 3. financial aid may not be available for repeated courses.

Satisfactory Academic Progress

Marylhurst University wishes all students to have a successful learning experience at the university. The satisfactory academic progress policy is in place to support students as they work to achieve their academic goals.

To remain in good academic standing, students are expected to maintain certain standards of satisfactory academic progress. The evaluation of progress takes place at the end of each quarter of enrollment, and students who do not meet satisfactory academic progress standards will be notified.

Undergraduate Standards

Satisfactory academic progress for a given quarter is defined by:
1. A Marylhurst term GPA of at least 2.00; and
2. If enrolled in 6 credits or more, no more than 50 percent of credits graded Y, NP, or I; and
3. A cumulative Marylhurst GPA of at least 2.00.

Academic Alert

Students who do not meet the satisfactory academic progress guidelines in any given term of enrollment will be placed on academic alert and will be required to obtain adviser approval before registering for classes.

Students on academic alert who meet the satisfactory academic progress guidelines in their next term of enrollment will be returned to good academic standing.

Academic Probation

A student who has ever been on academic alert will be placed directly on academic probation the next term if they do not meet the satisfactory academic progress guidelines. Students will be required to meet with an academic adviser and create an academic plan before registering for classes.

Students on academic probation who meet the satisfactory academic progress guidelines in their next term of enrollment will be returned to good academic standing.

Academic Suspension

Students on academic probation who meet satisfactory academic progress guidelines
(1) and (2) but not (3) on their next term of enrollment will remain on academic probation. Students on probation who do NOT meet both satisfactory academic progress guidelines (1) and (2) will be placed on academic suspension. Students on academic suspension will be blocked from registering for classes and administratively dropped from any classes for which they are already registered. Students have the right to appeal academic suspension if extenuating circumstances exist by submitting a written appeal to the provost within 15 days of the date of notification of suspension.

Students on academic suspension may petition to return to Marylhurst University by submitting a request for reinstatement to the Office of the Provost along with official transcripts from any institution attended while on suspension. The student must have completed 15 transferable quarter credits with a minimum 2.00 GPA from another regionally accredited university or college. If the petition is approved and no other holds remain on the student’s record, the student will be reinstated to the university.

Graduate Standards

Satisfactory academic progress for a given quarter is defined by:
1. A Marylhurst term GPA of at least 3.00; and
2. If enrolled in 6 credits or more, no more than 50 percent of credits graded Y, NP, or I; and
3. A cumulative Marylhurst GPA of at least 3.00.

Academic Probation

Students who do not meet the satisfactory academic progress guidelines in any given term of enrollment will be placed on academic probation and will be required to obtain adviser approval before registering for classes.

Students on academic probation who meet the satisfactory academic progress guidelines in their next term of enrollment will be returned to good academic standing.

Academic Suspension

Students on academic probation who meet satisfactory academic progress guidelines (1) and (2) but not (3) on their next term of enrollment will remain on academic probation. Students on probation who do NOT meet both satisfactory academic progress guidelines (1) and (2) will be placed on academic suspension. Students on academic suspension will be blocked from registering for classes and administratively dropped from any classes for which they are already registered. Students have the right to appeal academic suspension if extenuating circumstances exist by submitting a written appeal to the provost within 15 days of the date of notification of suspension.

Students on academic suspension may petition for readmission to their graduate program after one calendar year. Request are made to the Office of the Provost. The request must include an explanation of what has happened since the suspension that makes future academic success likely and a letter of recommendation from an academic mentor who can testify to the student’s academic readiness. The decision of the provost is final.

Dismissal

If a student is failing to meet departmental standards, such as standards of progress or professionalism, the department chair will warn the student in writing. Continued failure to meet the standards may result in dismissal from the program at the discretion of the chair. Any appeal of the dismissal must be made to the provost within 30 calendar days of the dismissal notice.

Satisfactory Progress for Financial Aid

Students receiving financial aid are additionally subject to financial aid satisfactory academic progress policies. For details, refer to the Financial Aid Guide sent to students with their award and available at www.marylhurst.edu/financialaid/.

Student Grievance Policy

The Student Grievance Policy is detailed in the Student Handbook.

Withdrawal from a Course

See the Course Completion policy.

Withdrawal from the University

To withdraw from the university, students must submit an Official Withdrawal from the University form to the Office of the Registrar. On receipt of this form, the student will be withdrawn from all current classes and from the University. To resume a degree program, the student must re-apply for admission to the university. Dropping all courses does not constitute an official withdrawal. Withdrawal from the university does not cancel all tuition and fees. Students are responsible for all funds owed to the university. Failure to pay balances owed will prevent future enrollment and block release of official transcripts.