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    Marylhurst University
   
 
  Sep 26, 2017
 
 
    
2017-2018 Undergraduate and Graduate Catalog

Academic Policies



Students at Marylhurst University are expected to be familiar with and to conform to university academic policies and regulations. The university reserves the right to revise these policies without notice whenever the university determines that such action is warranted. 

Academic Honesty

The Academic Honesty Policy is detailed in the Student Handbook.

Academic Overload

Undergraduates in good academic standing may enroll in up to 18 credits each quarter. Undergraduate students who are on Academic Alert or Academic Probation may register for up to 14 credits each quarter. Students who want to enroll for additional credits must submit a petition to the Academic Requirements Committee at least three weeks prior to the beginning of the term. Petitions will only be considered if the student has no outstanding Incompletes and has no Accounts Receivable holds. Contact the Office of the Registrar or Student Services for additional information.

Course Completion

Students are expected to complete all courses for which they register. Students who are registered for a course as of the published drop deadline are responsible for all tuition and fees for the course and will have the course recorded on their transcript.

Dropping a Course

Students may drop a course without penalty until the published drop deadlines (see Add and Drop Deadlines ). Officially dropping a course through the Office of the Registrar removes the course from the transcript and results in a refund of tuition.

Withdrawal from a Course

Students who encounter unexpected difficulties after the drop deadlines may officially withdraw from the course through the Office of the Registrar through the last scheduled class meeting (or last class date for online courses) as per the Schedule of Courses. Withdrawing results in a W on the transcript, which does not affect the GPA. Students receiving a W are responsible for all tuition and fees for the course. Withdrawing from one or more courses requires adviser approval.

Non-Attendance

Students who never attend (or log into) a course will receive a Y on the transcript, which does not affect the GPA. Students receiving a Y are responsible for all tuition and fees for the course.

Incomplete

An Incomplete (I) grade may be granted at the discretion of the instructor when:

  1. No more formal instruction is needed,
  2. At least 75 percent of the coursework (e.g., assignments, class participation) has been completed and
  3. The quality of work has been satisfactory, but
  4. Some coursework cannot be completed before the last day of the class due to illness or unexpected circumstances beyond the student’s control.

The Incomplete is granted for a period of one academic term. To grant an Incomplete, the instructor records an I grade. Recording an I signifies that the instructor and student have agreed to the terms and timeline of completion.

The instructor must submit a final grade to the Office of the Registrar on or before the grading deadline for the term immediately following the original term of enrollment. The instructor may require the student to complete the coursework in a shorter period of time and may submit a final grade at any time before the grading deadline. If the instructor does not submit a final grade, the Incomplete will be converted to F (for graded classes) or NP (for Pass/No Pass classes).

Undergraduate and graduate students with more than 8 credit hours of recorded Incompletes will not be allowed to register for additional courses.

Dropping a Course

See the Course Completion policy. 

Grade Change

A grade cannot be changed once it has been recorded in the Office of the Registrar unless an error was made in assigning the original grade. An error refers to incorrect data entry, miscalculation or failure to consider all coursework submitted before the grading deadline.

If a grading error was made, the instructor must notify the Office of the Registrar by submitting a Change of Grade form no later than the end of the term following the grade submission. To protect records integrity, all grade changes must be submitted in writing and be signed and dated by the instructor and the department chair.

For an error discovered more than one term after grade submission, the grade change must be approved by the provost and supported by documentation (e.g., grade books, papers, examinations) from the instructor or department chair.

A student who believes that a course grade was awarded that does not accurately reflect his or her performance must attempt to resolve the matter with the instructor within 30 days after the grade was submitted. If the student and instructor are unable to reach a resolution, the parties should request assistance from the department chair. If this attempt at resolution is unsuccessful, the student may submit a formal written appeal to the provost. Appeals must be received by the last day of the academic term immediately following the term in which the course was taken.

The grade change policy does not apply to Incomplete (I) or In Progress (IP) grades, which are subject to separate policies.

Incomplete Grade

See the Course Completion policy.

In-Progress Grade

The In-Progress (IP) grade indicates satisfactory progress toward completion of theses, internships, research projects, practica, senior projects or other specifically designated courses. The maximum time allowed to complete an IP grade is one year, although the instructor may set a shorter period. If the instructor does not submit a final grade, the Incomplete will be converted to F (for graded classes) or NP (for Pass/No Pass classes).

Petitions for Exception

Students at Marylhurst University are expected to be familiar with and to conform to university policies and regulations; however, students have the right to petition for exception to certain enrollment deadline and academic policies.

The Deadline Appeals Board reviews petitions relating to enrollment regulations, such as requesting a refund, withdrawing, dropping or adding a course after the established university deadline in cases where students face hardships or unusual circumstances beyond their control. Petitions will not be considered more than one year after the academic term for which an exception is requested; however, students are encouraged to submit petitions as soon as possible after the precipitating incident.

The Academic Requirements Committee reviews requests for and makes decisions on exceptions to academic requirements and regulations. Petitions to the Academic Requirements Committee may include, but are not limited to requests to replace or waive major or degree requirements or approve extensions to incomplete grade deadlines. The petition must detail why a rule which otherwise applies to everyone should be set aside in the case at hand. Incomplete extension petitions need to be received at least three weeks before the end of the term to be considered.  All other petitions must be received at least one term before a response is required.

Repeating a Course

A student may retake a Marylhurst University course for the purpose of improving a grade. When a course is retaken, the previous grade is replaced with an R (course repeat), which is not computed in the GPA. All instances of the course remain on the student’s transcript; however, no credits are earned for the original attempt. To retake a class for grade improvement, the later instance of the course must have the same course prefix and number and the same title as the original instance and must be taken with the same credit type.

Certain types of courses will not be processed as repeats and cannot be used to better a grade, including courses transferred from another university, credit for prior learning, courses that may be repeated for credit (e.g., projects, internships, topics classes), and courses applied toward a degree or certificate that has been conferred. Marks of W or Y, which indicate that the course was not completed, will remain on the record and can neither be replaced nor used to replace a previous grade.

Students are strongly encouraged to consult with an adviser before retaking a course. Students should be aware that:

  • Only the grade from the later instance of the course will be computed in the GPA, even if that grade is lower than the previous grade.
  • All applicable tuition and fees apply when a course is retaken.
  • Financial aid may not be available for repeated courses.

Satisfactory Academic Progress

Marylhurst University wishes all students to have a successful learning experience at the university. The satisfactory academic progress policy is in place to support students as they work to achieve their academic goals.

To remain in good academic standing, students are expected to maintain certain standards of satisfactory academic progress. The evaluation of progress takes place at the end of each quarter of enrollment, and students who do not meet satisfactory academic progress standards will be notified.

Undergraduate Standards

Satisfactory academic progress for a given quarter is defined by:

  1. A Marylhurst term GPA of at least 2.00; and
  2. If enrolled in 6 credits or more, no more than 50 percent of credits graded Y, NP or I; and
  3. A cumulative Marylhurst GPA of at least 2.00.
Academic Alert

Undergraduate students who do not meet the satisfactory academic progress guidelines in any given term of enrollment will be placed on academic alert and will be required to obtain adviser approval before registering for classes.

Students on academic alert who meet the satisfactory academic progress guidelines in their next term of enrollment will be returned to good academic standing.

Academic Probation

A student who has ever been on academic alert will be placed directly on academic probation the next term if they do not meet the satisfactory academic progress guidelines. Students will be required to meet with an academic adviser and create an academic plan before registering for classes.

Students on academic probation who meet the satisfactory academic progress guidelines in their next term of enrollment will be returned to good academic standing.

Academic Suspension

Students on academic probation who meet satisfactory academic progress guidelines (1) and (2) but not (3) on their next term of enrollment will remain on academic probation. Students on probation who do NOT meet both satisfactory academic progress guidelines (1) and (2) will be placed on academic suspension. Students on academic suspension will be blocked from registering for classes and administratively dropped from any classes for which they are already registered. Students have the right to appeal an academic suspension if extenuating circumstances exist by submitting a signed appeal letter to the provost within 15 days of the date of notification of suspension.

Undergraduate students on academic suspension must file a Petition for Reinstatement after Academic Suspension for review by the Office of the Provost in order to return to Marylhurst University. The appropriate petition form is obtained and returned in the Registrar’s Office. In addition to the petition form, students must also show evidence of completing 15 transferable quarter credits with a minimum 2.0 GPA from another regionally accredited university or college by providing official transcripts from all institutions attended while on suspension and provide a statement of support from a Marylhurst academic advisor or faculty mentor. If the petition is approved and no other holds remain on the student’s record, the student will be reinstated to the university. All suspension reinstatement decisions are final.

Graduate Standards

Satisfactory academic progress for a given quarter is defined by:

  1. A Marylhurst term GPA of at least 3.00; and
  2. If enrolled in 6 credits or more, no more than 50 percent of credits graded Y, NP or I; and
  3. A cumulative Marylhurst GPA of at least 3.00.
Academic Probation

Graduate students who do not meet the satisfactory academic progress guidelines in any given term of enrollment will be placed on academic probation and will be required to obtain adviser approval before registering for classes.

Students on academic probation who meet the satisfactory academic progress guidelines in their next term of enrollment will be returned to good academic standing.

Academic Suspension

Students on academic probation who meet satisfactory academic progress guidelines (1) and (2) but not (3) on their next term of enrollment will remain on academic probation. Students on probation who do NOT meet both satisfactory academic progress guidelines (1) and (2) will be placed on academic suspension. Students on academic suspension will be blocked from registering for classes and administratively dropped from any classes for which they are already registered. Students have the right to appeal academic suspension if extenuating circumstances exist by submitting a signed appeal letter to the provost within 15 days of the date of notification of suspension.

Graduate students on academic suspension may petition the Office of the Provost for reinstatement to their graduate program after one calendar year. The Petition for Reinstatement after Academic Suspension form should be obtained and returned to the Registrar’s Office. In addition to the petition form, students must also provide a statement of support from a Marylhurst academic advisor or faculty mentor. If the petition is approved and no other holds remain on the student’s record, the student will be reinstated to their graduate program. All suspension reinstatement decisions are final.

Dismissal

If a student is failing to meet departmental standards, such as standards of progress or professionalism, the department will warn the student in writing. Continued failure to meet the standards may result in dismissal from the program at the discretion of the department. Any appeal of the dismissal must be made to the provost within 30 calendar days of the dismissal notice.

Satisfactory Progress for Financial Aid

Students receiving financial aid are additionally subject to financial aid satisfactory academic progress policies. For details, refer to the Financial Aid Guide sent to students with their award and available on the university website.

Student Grievance Policy

The Student Grievance Policy is detailed in the Student Handbook.

Withdrawal from a Course

See the Course Completion policy.

Withdrawal from the University

To withdraw from the university, students must submit an Official Withdrawal from the University form to the Office of the Registrar. On receipt of this form, the student will be withdrawn from all current classes and from the university. To resume a degree program, the student must re-apply for admission to the university. Dropping all courses does not constitute an official withdrawal. Withdrawal from the university does not cancel all tuition and fees. Students are responsible for all funds owed to the university. Failure to pay balances owed will prevent future enrollment and block release of official transcripts.